Month-end close cut from six days to two

Ledgerline's finance team of five closed the books in six working days. Most of that time went into three-way matching: invoice against purchase order against delivery confirmation, line by line.

Mismatches were found late, often after the supplier had been paid, and every credit note meant another round of emails.

The finance ops agent reads every invoice as it arrives and matches it the same day, not at month-end. The controller set the limits: anything that differs by more than EUR 25 or 2% goes to a person with both documents attached.

• Matching runs daily in QuickBooks, with Stripe payouts reconciled alongside
• Credit note requests are drafted and held for approval
• The month-end checklist updates itself as items close

• Close cut from six working days to two
• 4,000 invoices matched a month, every over-limit item reviewed by a person
• Overpayments caught before payment, not after
• The auditors received a full year of run logs in one export